Privacy
Policy

3.2. People interested in working with MAXON

Purposes of processing:

• presenting our services in response to your enquiry (Article 6(1)(b) GDPR) — until a contract is concluded or you tell us you are not interested;
• pursuing the legitimate interests of the controller (Article 6(1)(f) GDPR):
  • direct marketing and promotion of services — including by email and telephone, if you consent — until you lodge a justified objection or withdraw consent;
  • establishing, pursuing or defending against claims — until any claims become time-barred (for example claims arising from an agency agreement not being concluded);
• identifying and verifying the client and the beneficial owner (Article 6(1)(c) GDPR) — under the Polish Act of 1 March 2018 on counteracting money laundering and terrorist financing.

Who we share your data with:

• entities that support our IT and telecommunications systems;
• entities providing legal assistance;
• entities providing postal or courier services.

Is providing data mandatory? Providing personal data is voluntary, but without it we cannot present you with an offer. Taking steps towards concluding an agency agreement requires the data required by statute (the AML act).

3.3. People who have signed an agency agreement with MAXON (their representatives, attorneys and contact persons)

Purposes of processing:

• performing the agency agreement, including carrying out the property transaction (Article 6(1)(b) GDPR for a party to the agreement, or Article 6(1)(f) GDPR for representatives and contact persons) — for the term of the agreement;
• applying financial security measures (identifying and verifying the client and the beneficial owner) — under Article 6(1)(c) GDPR and the AML act — for the period required by law (Article 49 of that act);
• pursuing MAXON's legitimate interest (Article 6(1)(f) GDPR):
  • direct marketing — until the date you object or withdraw consent;
  • establishing, pursuing or defending against claims — until they become time-barred and, if proceedings are under way, for their duration;
  • matching the parties to a transaction and reducing risk and safeguarding the planned transaction — for the term of the agreement.

Additionally:

• if you are interested in buying a property — we may process your data on the basis of your consent (Article 6(1)(a) GDPR) in order to share it with mortgage brokers or advisers, with Platforma Mieszkaniowa S.A. or with Moovin Sp. z o.o. — until you withdraw your consent;
• if you are interested in renting a property — we may process your data on the basis of your consent in order to share it with providers of tenant verification and rental insurance services, namely Simpl Sp. z o.o. and PZU S.A., as part of the "Landlord Package" — until you withdraw your consent.

Who we share your data with:

• the counterparties to the transaction (the seller or buyer of the property) and, in justified cases, estate agencies cooperating on that transaction;
• property agents cooperating with MAXON;
• the notary handling the transaction or other parties directly involved in the process;
• providers of accounting, audit, legal, tax or bookkeeping services;
• entities that support our IT systems;
• entities providing postal or courier services;
• in justified cases: to Biuro Informacji Gospodarczej InfoMonitor S.A. (under the Polish Act of 9 April 2010 on the disclosure of business information);
• developers when looking for buyers (in the case of a purchase);
• Platforma Mieszkaniowa S.A. / Moovin Sp. z o.o. — where consent has been given;
• Simpl Sp. z o.o. / PZU S.A. — in the case of the "Landlord Package".

Is providing data mandatory? Yes, to the extent required by the AML act and necessary to perform the agreement. Without it we cannot conclude an agreement or provide services.

If you are a client's representative or a person designated to perform the agreement: we obtain your data (first name, surname, phone, email) from the MAXON client. For agreements signed electronically with a qualified signature (mObywatel / mSzafir) we also obtain: middle name, PESEL number, citizenship, home address, and the type, number and issue date of your identity document.

3.4. People looking for a property (interest forms, viewing records)

Purposes of processing:

• Article 6(1)(f) GDPR — MAXON's legitimate interests:
  • meeting your expectations (presenting offers) — until the date you object;
  • enabling us and developers to meet our obligations — until you object;
  • matching the parties to a transaction and reducing risk — until you object;
  • establishing, pursuing or defending against claims — until they are time-barred or for the duration of proceedings;
  • direct marketing — until you object or withdraw consent;
• Article 6(1)(a) GDPR — based on your consent:
  • sharing data with Platforma Mieszkaniowa S.A. (and cooperating developers) — in order to present primary-market offers — until you withdraw consent;
  • sharing data with mortgage advisers — until you withdraw consent.

Who we share your data with:

• the counterparties to the transaction (the selling party) and cooperating estate agencies;
• developers when looking for buyers;
• the notary handling the transaction;
• providers of accounting, audit, legal, tax or bookkeeping services;
• entities that support our IT systems;
• entities providing postal or courier services;
• mortgage advisers — where consent has been given;
• Platforma Mieszkaniowa S.A. — where consent has been given.

Is providing data mandatory? It is voluntary, but without it we cannot present offers or arrange viewings.

3.5. People contacting MAXON by phone, through forms or via a listings portal

Your personal data is processed in order to answer your enquiry, which is our legitimate interest (Article 6(1)(f) GDPR). We will process it for as long as needed to deal with your matter (no longer than 30 days) or until you raise a justified objection.

Who we share the data with: providers of services or IT solutions for MAXON, property agents cooperating with MAXON, and legal service providers — depending on the subject of the enquiry.

Source of the data: for people who contact us through a listings portal, we process the data given in the contact form (first name, surname, phone, email); the source is the portal to which you sent the enquiry.

Is providing data mandatory? It is voluntary, but without it we cannot answer your question.

If your data is processed on the basis of consent, you also have the right to withdraw that consent at any time. This does not affect the lawfulness of processing carried out before withdrawal.

Exercising your rights: to exercise the above rights, contact MAXON or the Data Protection Officer: inspektor@maxon.pl. We may ask for additional information to authenticate you.

Right to lodge a complaint

Regardless of the above, you have the right to lodge a complaint with the President of the Polish Personal Data Protection Office if you believe your data is being processed unlawfully. We would, however, ask you to contact us first so that we can try to resolve the matter amicably.

Automated decision-making

MAXON does not use automated decision-making or profiling.

Will your data leave the European Economic Area (EEA)?

At present we do not transfer, and do not plan to transfer, your data outside the EEA (the European Union, Norway, Liechtenstein and Iceland).